Supply programmes for recurring buyers
A single order answers this month’s need. A programme plans the year: the same material, to the same written specification, on dates you can build production around.
- Service
- Supply programme
- Our role
- Seller
- You bring
- A specification, an expected volume and how often you want to ship.
- You get
- A shipment schedule, the same document set with every lot, and one contact on each side.
- Commitment
- A season or a year
- How we are paid
- A price basis written into the programme agreement.
Why plan ahead
Resin is a harvest. By the published account, beeyo is tapped through the summer season and maydi through the winter one.1 A buyer who asks during or after a season takes what is on offer then. One who asks before it can have the buying planned around the order.
A programme tells us in advance what you will need, so that we can buy the right type and grade when it comes in, and make up each lot to the same specification as the last.
- For you
- The same grade each time, shipment dates agreed in advance, and one set of documents your receiving team learns once.
- For us
- We know what to buy before the season starts, and can plan the buying around your dates.
What a programme fixes
Agreed in writing at the start.
- Specification
- Type, grade and limits, and the reference sample every lot is compared with.
- Volume
- The expected volume for the period, and how far either side may move from it.
- Frequency
- How often a lot ships: by the month, by the quarter, or timed to the harvest.
- Quality checks
- Which tests, by which laboratory, on which lots, and who pays for them.
- Packing
- Bag type, net weight and the marks on each bag.
- Documents
- The set that travels with every lot, so your receiving team sees the same papers each time.
- Shipping schedule
- Target dates, delivery term and port for each shipment.
- Communication
- Who reports what, and when: before buying, before packing, at shipment.
- Price and payment
- How price is set across the period, fixed per lot or reviewed at agreed points, and what is paid when.
What a schedule looks like
One line for each shipment. This is the form, with the columns a schedule carries: the entries are yours and ours to fill in.
| Shipment | Lot reference | Material and grade | Quantity | Target date | Before it ships |
|---|---|---|---|---|---|
| First | Issued when the lot is made up | As the specification | Agreed for the shipment | Agreed at the start | Reference sample approved; programme agreement signed |
| Each one after | A new reference for each lot | The same specification | Within the range agreed | By the frequency agreed | A sample of the lot compared with the reference sample |
Each shipment is a lot with its own file. See what goes on file.
What a programme cannot promise
These are wild trees. A season can fall short, and no programme can prevent that. What a programme does is say in advance what happens when one does: how much notice you get, which grade may stand in, and what you are free to cancel.
We are a new company. Buy one lot first, and size the first programme so that a shortfall would be an inconvenience for you and no worse.
How to start
Buy one lot
Test the material and the way we work under product supply.
Keep the sample
The sample you approved becomes the reference sample for the programme.
Tell us the year
Expected volume, how often you want to ship, and anything your receiving or quality team needs.
Agree the programme
We put the points above in writing, and both sides sign.
Questions
- Who is a supply programme for?
A distiller, incense maker, extractor or distributor who uses the same material through the year and loses time or money when a grade changes or a shipment is late.
- How far ahead should we commit?
Before the harvest you want to buy from. Tell us your year as early as you can and we will say which seasons it touches.
- How do you keep quality consistent between lots?
The programme agreement provides that every lot is made up to the same written specification and compared with the reference sample. You see a sample of each lot before it ships.
- Can volumes change during a programme?
Within the range the agreement sets. Outside it, we talk: more depends on what can still be bought, less on what has already been bought for you.
- Can a programme cover more than one material?
Yes. Each material has its own specification and its own lots.
Tell us what your year looks like.
Material, grade, expected volume and how often you want to ship.
References
Published sources for the reference facts on this page, last read 7 October 2026. Statements about how Orivex Exports works are our own and are not drawn from these sources.
- 1DeCarlo A., Ali S., Ceroni M. (2020). Ecological and economic sustainability of non-timber forest products in post-conflict recovery: a case study of the frankincense (Boswellia spp.) resin harvesting in Somaliland (Somalia). Sustainability 12(9): 3578. mdpi.com