Lot record ORX-FR-DEMO-001

Marks on each bag

Orivex ExportsFrankincense beeyo grade 2Lot ORX-FR-DEMO-001Bag 01 of 40 net 25 kg

Lot list

Preparation

• Cleaned and sorted to Grade 2
• Siftings kept apart as a separate lot
• Packed in 40 bags of 25 kg and marked with the lot number

File entries, in order

1. Stage 1BriefRFQ received. Specification agreed in writing: beeyo, Grade 2, 1,000 kg, FOB Berbera.
2. Stage 2SourceThree purchases recorded: who sold, where, when and the price paid.
3. Stage 3IdentifyType judged by eye and written down for each purchase, with its collection area.
4. Stage 4AggregatePurchases brought together. Lot number issued. Lot list opened.
5. Stage 5PrepareCleaned and sorted to Grade 2. Photographs taken. Graded sample sent to the buyer.
6. Your decisionSample approved by the buyer. Contract signed.
7. Stage 6DocumentPacked and marked: 40 bags of 25 kg. Lot list completed bag by bag. Invoice, packing list, certificate of origin and phytosanitary certificate made out to this lot number.
8. Stage 7ShipDelivered on board at Berbera. Transport document received from the carrier.
9. Stage 8AccountDocuments sent to the buyer. Specification and lot record kept for the next order.

Documents

• Written specificationOn file
• Photographs of the lotOn file
• Sample sent to buyerOn file
• Commercial invoiceOn file
• Packing listOn file
• Lot listOn file
• Certificate of originOn file
• Phytosanitary certificateOn file
• Bill of ladingOn file
• Laboratory analysisNot ordered for this lot

Shipment

Delivery term

FOB Berbera

Port of loading

Berbera

Carrier and vessel

[Name]

Bill of lading number

[Number]